free production tool / market activation

the event graphics preflight.

A practical event signage and print-production preflight checklist. Catch the artwork, venue, fabrication, install, and logistics questions before they turn into deadline problems.

build your free brief ↘have us scope the production ↗

the problem we're solving

the best projects start with fewer surprises.

Agency producers, brand teams, event planners, and creative directors ordering physical event graphics. Work through the requirements below, flag what you're missing, and export a brief your team can actually use. Everything stays in your browser until you choose to download or copy it. No signup required.

01 / the essentials

give the project a little context.

These notes are included in the copied brief. They are not submitted to ninety two or stored on our server.

Project name or working titleCity / venue / locationsTarget launch or deadlineOpen questions and constraints

02 / your preflight

10 items still need a look.

This tracks requirements you have reviewed—not a quality score or guarantee of readiness.

0/10

requirements marked confirmed

01 / review

files and brand standards

Production files should be as intentional as the concept.

There is one approved artwork version for every print item.Every supplier should receive the same final approved artwork.Watch for: Multiple PDFs named FINAL can produce different live pieces.Each artwork file matches the approved finished dimensions and scale.Print production starts with the real panel, wall, badge, or banner dimensions.Watch for: Incorrect scale or orientation can turn a perfectly good design into waste.Bleed, safe areas, resolution, fonts, and finishing requirements are checked.Output specifications differ for fabric, rigid panels, stickers, and credentials.Watch for: Critical details get trimmed or artwork becomes soft at final size.Spot colors, color targets, and proof responsibilities are agreed.The same color will shift across translucent film, matte paper, ACM, and fabric.Watch for: One event starts to look like several unrelated brands.

02 / review

attendee touchpoints

Give visitors a consistent visual and practical experience.

The guest journey and directional signage inventory are mapped.Start at arrival, then registration, keynote, breakouts, restrooms, and exit.Watch for: A large photo wall won't help someone find the room they're late for.Every public QR is safe to publish and tested at realistic viewing distance.Avoid attendee-specific destinations or embedded private data. Test the actual printed size, contrast, and target URL.Watch for: Unusable or sensitive QR graphics are a privacy and experience problem.Credential, badge, name, and sponsor fields have privacy approval.Use only necessary attendee data, confirm export and handling rules.Watch for: Personal information accidentally reaches a public proof or gets distributed incorrectly.

03 / review

site, freight and install

The venue is part of the specification.

There is an item matrix for dimensions, quantity, material, and owner.A production schedule needs more detail than a mood board.Watch for: Quantities or finishes get revised too late to meet the opening date.Venue restrictions, mounting permissions, install windows, and removal scope are confirmed.Rules affect substrates, adhesives, fastening, access equipment, and timing.Watch for: A produced piece cannot be installed at the venue.Shipping, onsite receiving, proof signoff, and damage contingency are defined.Someone must own freight, delivery acceptance, onsite changes, and final closeout.Watch for: A missing sign is discovered when guests arrive.

03 / take it with you

now everyone has the same brief.

Export the checklist for Excel or Google Sheets, or copy the full annotated project brief for your team or vendor. No email gate.

have us scope the production ↗

The checklist is general prepress and project coordination guidance; the producing print shop and venue must approve project-specific tolerances and installation methods.

good questions

what people usually ask next.

What files does an event graphics printer need?

Usually print-ready artwork at the agreed size/scale, bleed and finishing notes, embedded or outlined fonts where appropriate, high-resolution assets, color requirements, and item specifications. Confirm exact requirements with the producing vendor.

How should a conference signage package be organized?

Use an item matrix with artwork revision, description, size, quantity, substrate, placement, installer, due date, and approval owner. Keep badges, temporary signs, and large-format fabric in clearly identified output groups.

What should I check before putting QR codes on printed badges?

Confirm every QR points to an approved public destination, contains no private attendee data, meets contrast and printed-size requirements, and is tested on a physical proof.